A branch office serves as an extension of a company’s operations, and any change in its address must be properly documented to ensure compliance with the Registrar of Companies (ROC) regulations. While a branch office does not hold the same legal significance as a registered office, updating the new address in official records is crucial for transparency and legal compliance.

The process of changing a branch office address begins with passing a board resolution, approving the proposed relocation. The company must then notify relevant authorities, including the ROC, tax departments, and other regulatory bodies. Although the ROC does not require a separate filing for branch office address changes, the company should update the new details in its Annual Returns (Form MGT-7) and financial statements (AOC-4) to reflect accurate records.

Additionally, companies must update their GST registration, bank records, Import-Export Code (IEC), and Professional Tax Registration (if applicable) to ensure smooth operations. If the branch office operates under any specific state or municipal regulations, obtaining necessary approvals or licenses for the new address is required. For example, businesses operating under the Shops and Establishments Act must inform the relevant state authority about the shift in location.

For businesses with multiple locations, updating the address on official documents, websites, and communication materials helps maintain consistency. Employees, clients, and suppliers should also be informed to avoid disruptions.

Failing to update branch office address records on time may result in non-compliance penalties or operational difficulties. Seeking assistance from a chartered accountant (CA) or company secretary (CS) can help ensure a seamless transition while fulfilling all legal and procedural obligations.